Close this search box.

Planning and Writing a Successful Grant Proposal For Your Small Business

Obtaining grant funding is a critical step for numerous projects and organisations. A well-structured grant application can make all the difference. This guide outlines the necessary steps to craft a compelling grant application.


1. The Research Imperative

Effective grant applications start with diligent research. Firstly, consider studying past grant recipients to understand what caught the funder’s attention. This will provide a clearer picture of a winning application.

Engaging with potential grant funders is beneficial. An initial conversation or introduction can pave the way to a stronger alignment with their requirements. The main sources of grants in Australia include government departments, foundations, industry agencies, and local councils.

To ensure a smooth and successful application process, here are some fundamental practices you should incorporate:

  • Adhere to Application Instructions – Always ensure you closely follow the application guidelines provided. Every funder has specific requirements, and adhering to these not only showcases professionalism but also demonstrates your commitment to the cause. Precise adherence to the guidelines maximises your chances of your application being considered.
  • Understand the Funder’s Objectives – It’s crucial to research and comprehend the objectives of the grant provider. Each funder has distinct goals and aims that they want to fulfil through the grants they provide. By aligning your proposal with these objectives, you position yourself in a favourable light and enhance your chances of securing the grant.
  • Define Organisational Needs Clearly – Detailing how the grant will support and further your organisation’s mission is pivotal. While writing your proposal, clearly outline the impact of the grant on your organisation and its beneficiaries. However, ensure that your proposal communicates the broader positive implications and not just the operational support the grant would offer.
  • Prioritise Quality Control – Quality can make or break your application. Dedicate time to thoroughly proofread your application, ensuring it’s devoid of errors and conveys your message succinctly. Utilise tools like Grammarly or seek feedback from peers to guarantee clarity and accuracy.
  • Avoid Assumptions – Every grant application is a reflection of your organisation’s needs and goals. Treat each application as a unique document, tailoring your message specifically to the grant in question. Ensure you provide a clear picture, even if your organisation has previously been awarded grants or is well-known in its domain.

By embracing these best practices, organisations can present a compelling case to potential funders, optimising their chances of securing essential grants to further their mission.


2. Process Management and Teamwork

Structuring the grant writing process aids in its efficiency. An annual grant calendar can be instrumental in tracking potential opportunities.

Moreover, a collective approach works best. Enlist the expertise of a varied team. From research specialists to financial experts, each member can offer unique insights, making the application robust.


3. Strict Adherence to Guidelines

Consider the provided guidelines as your primary tool. An in-depth understanding will help mould a proposal that meets all requirements. Review the guidelines meticulously and ensure each part of your application is in alignment.


4. Forward-Thinking Approach

A successful application outlines not only current needs but also future aspirations. Describe how the grant will provide long-term benefits and how it aligns with the funder’s objectives.


5. Building Trust and Sharing Successes

Establishing credibility is paramount. Highlight your organisation’s achievements, stability, and financial prudence. But beyond the facts and figures, share success stories. Highlight instances where your organisation made a tangible difference, ensuring it resonates with the grant body.


6. Planning and Execution

While some may thrive under pressure, grant applications require time and forethought. Allow ample time for each phase, from research to final proofreading. An unhurried approach ensures thoroughness.

Once the content is finalised, meticulous proofreading is a must. Consider seeking external perspectives; fresh eyes can often spot inconsistencies or areas of improvement that internal teams might overlook.



At the heart of a successful grant application for a small business lies diligent research, unwavering adherence to guidelines, forward-thinking strategies, effective teamwork, and meticulous planning. When a small business infuses these elements into their application, they not only increase their chances for success but also position themselves for sustained growth and impact in their sector.

Recognising the unique challenges and opportunities small businesses face in the grant application process, NORTEC offers specialised assistance tailored to their needs. Should your small business require further guidance or deeper insights into grant writing, NORTEC stands ready to elevate your application. Allow our expertise to ensure your small business application truly stands out. Connect with us today.

Speak to an an
advisor today

Scroll to Top